For fleet owners

Easy scheduling and maintenance tracking

Our easy-to-use software gives you complete customization, visibility and control over your operation.

We minimize the paperwork, so you can maximize flight time

Streamline your fleet operations with WhenYouFly, a product designed to help flying clubs, flight schools and aircraft fleet owners manage their business in the easiest, most efficient way possible.

  • Schedule planes with a complete workflow solution for any size fleet
  • Log flights with a mobile-ready interface or in-aircraft hardware
  • Electronic Flight Logging with our purpose-built logging hardware
  • Track maintenance and set reminders
  • Bill customers with integrated billing via Stripe
  • Manage pilot data with paperless record keeping and profiles

Powerful aviation management features

Easy to use
Though our software is feature rich, its design is based on simplicity. Intuitive screens ensure the information you need most often is easy to reach.
Streamlined scheduling
Our approach to aircraft scheduling and time management takes the entire aviation workflow into account to help you maximize flight time.
Role awareness
Our software knows your pilots’ roles. From student pilots to charter pilots and CFIIs, we all have slightly different roles in our flying clubs, flight schools, FBOs and charter companies. We understand that, and so does our software.
Maintenance Tracking
As pilots, instructors and mechanics, we’re committed to aviation safety – it’s one of the main reasons we created WhenYouFly. Our system tracks all your maintenance requirements from ADs to hourly including transponder certification and ELT battery replacement.
Flexible billing
WhenYouFly billing allows pilot billing, credit card, and pre- and post-pay options. Our billing system includes:
•  Recurring and custom billing
•  Discount and multiple tax support
•  Simple regular flight-time billing

Fully customizable

Detailed scheduling reports and analytics

Our data forward software puts your information to work for you. Data visualization helps you see how your scheduled time and logged time may differ and why.

Our object-oriented system makes tracking simple

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Intuitive, easy to use interface

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Pricing you’re going to love

Our modular system lets you configure the plan that works for you.
And we offer a 30-day free trial, so you can give it a spin risk-free.

Our subscriptions are month-to-month, no contract.
Because, as much as we’re sure this is going to be a love affair, we’re not hung up on commitment.

  • Pricing

    • $10

      base monthly fee

    • unlimited pilots/students included
    • $2/plane
    • $2/instructor
    • $0/additional pilot
    • $4/Electronic Flight Log
    • $2 for billing module
    • $2 for maintenance module

  • Pricing Calculator

    • $10

      per month

    • pilots
    • planes
    • instructors
    • Electronic Flight Log
    • Billing Module
    • Maintenance Module

Ready to take off?